Tip #436: A Guaranteed Way to Get All Participant Evaluations

“The excellence of a gift lies in its appropriateness rather than its value. Charles Dudley Warner

Trainers often bemoan the fact that it is difficult to get participants to complete and return their session evaluations. This is also true for any business event where participant feedback is desired.

I have discovered a sure fire way to get all participants to hand in their completed evaluations. The secret involves a simple five-step process;

Step 1: Alert the participants that they will receive a nice gift in return for handing in their evaluations at the end of the session.

Step 2: Put a picture of the gift on the PowerPoint slide that instructs the participants to complete the evaluation.

Step 3: Give them sufficient time (5 minutes) before the session ends to complete the evaluation.

Step 4: Make sure there is only one exit the participants can take to leave the room.

Step 5: In exchange for the completed evaluation, hand each participant a small gift.

This process worked beautifully at a recent two-day leadership retreat conducted by the Wisconsin Division of Motor Vehicles. Since the focus of the retreat was on using data to measure performance, the gift at the end of the first day was a car-shaped measuring tape on a key ring with the inscription: “You can’t manage what you don’t measure.”

The gift at the end of the second day was a packet of Thank You cards and envelopes that the managers and supervisors could use to thank their employees when the occasion arose. It seemed a fitting parting gift, to thank the participants for their time, energy and great ideas. The cards were easy to make using perforated notecard stock and a color printer.

Seventy-four participants handed in seventy-four evaluations each day. It’s amazing how a motivational a small gift can be. Of course, it didn’t hurt that there was only one exit open at the end of the session!

May your learning be sweet!


Related Posts

Training Mastery

Are you a new trainer? Feeling overwhelmed? Wondering how to start or what to do?

Would you like to get just-in-time answers to your pressing questions? How about a second pair of eyes and ears to give you useful feedback and validation?

If you need help, come to my weekly Zoom roundtable on the third Thursday of the month, from 11 AM to 11:30 AM CST, beginning on September 21, 2023.

View the full course schedule.


Two new virtual business workshops for Spring 2023

Presentation Skills: Learn to be informative and persuasive.
8:30-4:00 pm,  4/26/2023

Register here

Six Steps to Yes: Acquire instant influence in a virtual world.
8:30 – 12:30pm, 3/28/2023

Register here


It doesn’t have to be difficult to Deal with Difficult People.

In this course you will define the behavioral characteristics and underlying needs of difficult people, assess situations in which you effectively handled a difficult person, review five steps for handling difficult people Laurel & Associates now offers courses through Teachable. Learn at your own pace.

Share This Post