Tip #108: Participant Materials

There are many options for organizing participant materials. I am going to share my own preferences and you can feel free to respond with your own.

First of all, I prefer to have all materials that the participants will need for a training session included in one participant packet. This means that the worksheets, exercises and the reference materials are in the same packet, rather than separated into different packets.

All of the pages are numbered and identified by document title in the table of contents. I like to ensure that the materials can be used later with ease of reference- and many participants have told me that they continue to refer to the materials for years.

In the table of contents, italicized print identifies the interactive exercises and regular print identifies the reference materials. This way I can easily annotate the table of contents as a quick reference lesson plan.

My computer mentor, Kathleen Cummings, has just taught me to number the participant pages so that the odd numbered pages have the number on the upper right header and the even numbered pages have the number on the upper left header. If you print your materials on both sides as I do, this makes it much easier to see the numbers. If you don’t handle the numbering in this fashion, then the numbers for half of the pages are generally under the staple! 🙂

I know that there are some trainers who prefer to print the participant materials only on one side, to provide sufficient room for them to take notes. I use 1 inch margins and ensure sufficient space on the worksheets to provide that room. Clearly, this choice and all of the other choices are entirely up to you.

The font style I prefer is Ariel, which is sans serif. At fourteen point for the text and eighteen point for the titles, it is very easy to read. Since my own sight is poor, that is very important! I like to include the title of the training program (and chapter titles, if applicable) in the header at 10 point, and my business name and copyright date in the footer, also at 10 point.

If the training program is more than one day, I prefer to print each day’s materials in a separate color, three hole punch them, and place them behind tabs in a three-hole binder. Although my materials often are at least 50 pages per day, I find that the materials for a four day workshop will actually fit comfortably in a 1 inch binder.

Speaking of binders, it is very useful to have binders with pockets on the inside flaps (for additional handouts and participant notes) and a clear plastic cover on the outside, so you can slip a training program title page underneath it.

Color is also very useful to distinguish between different handout, reference, or answer key documents. It makes it much easier for participants to find them if they can search for them by color.

If there are specific worksheets or checklists that the participants may want to use after the workshop, I like to duplicate these in a separate resource packet with its own table of contents. If the participants are expected to complete these worksheets during the training, it is nice to provide them with clean copies to use later. I can also include resource lists (reading materials, websites, etc.) as an added value.

I have only recently started to insert some clip art onto the pages of my training materials, but I think it is a very good idea to add interest to the page. I would love to hear any suggestions about when and where to place clip art, as well as recommended sizes and sources for the clip art!

Related Posts

Manage Your Holiday Stress Before It Manages You!

Saturday, December 10th from 11 AM to 2:30 PM CST

Over the river to grandmother’s house- we have an idea in our mind about how the holiday should be. But planning, shopping, baking, wrapping gifts, and preparing the house all take a toll. It’s easy to become anxious, worried about creating a perfect, memorable holiday. It doesn’t matter if it’s Christmas, Hanukkah, Kwanzaa, or some other winter holiday. There are traditions to keep, favorite foods to prepare, and decorations to put up. It’s exhausting.

Then there’s the actual day. You will want everyone to feel happy and get along, but you know that the stress of the day can easily result in overexcited and grumpy grandchildren and irritable adult children. You imagine that all the time and effort you put into creating a lovely day could end up being wasted and unappreciated.

Holidays are supposed to be a joyful time. Let us help you get clear about what is not worth worrying about- and give you practical coping strategies that will help you stay calm when things don’t go the way you want them to go.

Join us for this highly interactive half-day virtual workshop on how to Manage Your Holiday Stress Before It Manages You on Saturday, December 10th from 11 AM to 2:30 PM CST. Your investment is $120. We guarantee that you will have a much less stressful holiday.

It doesn’t have to be difficult to Deal with Difficult People.

In this course you will define the behavioral characteristics and underlying needs of difficult people, assess situations in which you effectively handled a difficult person, review five steps for handling difficult people Laurel & Associates now offers courses through Teachable. Learn at your own pace.
Popular Post

Share This Post